Companies of all sizes are being fined and sued as a result of GDPR breaches, and claims companies are now actively advertising for people to make claims. Ignorance of the law is no excuse. Every business must understand how GDPR affects their organisation. Your clients should ensure they are compliant to legitimise their operations, and secure the future of their businesses.
GDPR is an issue but does not have to be a problem.
Most businesspeople know they are going to have to become compliant but they think it is going to:
Most of us don't want someone who will come into our business telling us what to do.
There is a very simple effective online solution to GDPR.
The General Data Protection Regulation was set up to protect people’s privacy and govern how companies are using their personal data.
As a business, you cannot afford to ignore GDPR - it is not going away.
The General Data Protection Regulation is a legal framework that protects people’s privacy. If you use personal information for business, you must adhere to it.
GDPR covers anything and everything to do with personal data, for both business and retail customers:
If you are in business, you will have personal data. We all collect data from lots of different sources:
What formats for holding data are covered?
It can be in any format; paper, electronic, picture, video, audio recording, from documents, telephone calls, live chats, apps, websites and so on.
Private or business capacity
It does not matter if you sell B2B or B2C, whether you are people facing or not, a large multinational or a sole trader, you still need to keep people's data safe. If you are dealing with data, GDPR applies to you.
What is Personal Information?
Apart from the obvious name and address, it is anything else an organisation has either directly about a living individual (date of birth, education, email) or which is related to, identified, or found by reference to their name (so order history, diary screens, appointments, claims, pet, online ID and so on).
All businesses hold personal data.
GDPR affects all businesses
GDPR applies to every business, organisation and club in the UK, whatever the size. There are very few exceptions.
Failure to be compliant can mean that you are open to being sued, fined or worse.
Whatever sector you’re in, and whether you’re consumer-facing or working B2B, you must be GDPR compliant, or risk massive disruption to your business.
You can be sued, fined up to £18m, or worse
Many small businesses are now being affected by GDPR Claims. It is not just big fines that cause a problem.
To ensure that GDPR claims are not going to negatively impact your business, you need to be compliant.
The Information Commissioner's Office
The ICO have the power to impose massive fines, regardless of the size of your business. They are actively checking which businesses are not compliant and fining them.
Directors can also be help personally liable for GDPR breaches.
Differentiate your business and stand out from your competition.
To become compliant, you need to consider how you collect, store, manage, share and destroy data that you collect and process.
You must meet the ICO guidelines and all 99 GDPR rules.
These rules apply to both business and retail customers data.
Any business has system and processes, many of them will be affected by GDPR.
If you imagine your business has lots of holes in it, through which people can potentially sue you over GDPR. Some of these holes are bigger than others.
You can pick the areas of your business that give you the most exposure and plug up those gaps first. This will give you some GDPR security fairly quickly and reduce the exposure to being sued.
There are still some holes there, but they smaller.
If you wish, you can then go on to look at all 24 areas of your business that are potentially affected by GDPR…
…and plug the holes one by one, until you are totally compliant.
There are many areas of your business to consider in order to ensure you are GDPR compliant.
The modules within the Data Guardsman system show these in an easily digestible format.
Examples of modules to be found within the solution are:
There are resources to be found within the software to aid you as you work through to compliance. These include policy builders, training for staff, and templates for process-building within your organisation.
For many business owners the whole subject of GDPR can be quite bewildering. That is why Data Guardsman was created. Data Guardsman is an online platform, that requires no specialist legal expertise to use. Its modular approach uses straightforward questions and tasks that lead to full GDPR compliance.
Become GDPR compliant, and get total peace of mind for just £1,200*.
*You may be eligible for a 20% discount.
There are 24 modules, covering all aspects of your business that relate to how you collect, store and manage data. Each module is completed by answering yes or no to a series of questions. You will then be given information and some tasks.
Easy to use
Work at your own pace
You can stop working on a module and save your work at any time, then go back to it at a later date.
Once all of the tasks are completed, you can submit the module towards getting full compliance.
There are over 30 GDPR policies that you can use within your business. For your website, staff, IT suppliers etc.
This is a valuable resource that some companies pay £1,000s of pounds for, you get it included at no extra cost.
Data Guardsman has a built-in policy builder, that will enable you to build policies that are bespoke to your business.
It is very easy to use, and allows you to create policies for:
There are a wide range of resources, from advice sheets to business forms, that will help you to understand and implement GDPR in your business.
The creators of Data Guardsman have arranged with Hiscox to be able to pay up to £250,000 against fines from the Information Commissioners Office for breach of the GDPR rules if you have applied the DataGuardsman system and they have been wrong.
They are so confident that it works that their insurers are content to take that risk.
Fail to do this and an individual who has filled out a form on your website has a potential compensation claim against you.
Once you have completed the modules within the Data Guardsman system, and implemented the recommendations within your organisation, you will be awarded the compliance accreditation.
This can be used on your website, and signals to prospective clients and employees that you take your responsibilities in relation to data seriously.
*Please contact us for your exclusive discount code.
Our experts have been helping businesses manage data privacy and protection for over 20 years, and maintaining online data privacy and protection software for over 7 years.