Get GDPR Compliant

Full 100% GDPR Compliance. Now within reach.

As a business, you cannot afford to ignore GDPR - it is not going away.

GDPR is a huge threat to all businesses

Companies of all sizes are being fined and sued as a result of GDPR breaches, and claims companies are now actively advertising for people to make claims. Ignorance of the law is no excuse. Every business must understand how GDPR affects their organisation. Your clients should ensure they are compliant to legitimise their operations, and secure the future of their businesses.

GDPR is an issue but does not have to be a problem.

Most businesspeople know they are going to have to become compliant but they think it is going to:

 

  • Be too complicated
  • Be very costly
  • Cause disruption to their business

 

Most of us don't want someone who will come into our business telling us what to do.

There is a very simple effective online solution to GDPR.

What is GDPR?

The General Data Protection Regulation was set up to protect people’s privacy and govern how companies are using their personal data.

As a business, you cannot afford to ignore GDPR - it is not going away.

What is GDPR?

The General Data Protection Regulation is a legal framework that protects people’s privacy. If you use personal information for business, you must adhere to it.

GDPR covers anything and everything to do with personal data, for both business and retail customers:

  • Names
  • Emails
  • Telephone number, etc.

If you are in business, you will have personal data. We all collect data from lots of different sources:

  • Current customers
  • Past customers
  • Suppliers
  • Sales prospects, etc.

What formats for holding data are covered?

It can be in any format; paper, electronic, picture, video, audio recording, from documents, telephone calls, live chats, apps, websites and so on.

Private or business capacity

It does not matter if you sell B2B or B2C, whether you are people facing or not, a large multinational or a sole trader, you still need to keep people's data safe. If you are dealing with data, GDPR applies to you.

What is personal data?

What is Personal Information?

Apart from the obvious name and address, it is anything else an organisation has either directly about a living individual (date of birth, education, email) or which is related to, identified, or found by reference to their name (so order history, diary screens, appointments, claims, pet, online ID and so on).


All businesses hold personal data.

  • Current and past customers
  • Sales prospects
  • Suppliers
  • Employees, past and present

 

Does my business have to be compliant?

GDPR affects all businesses

GDPR applies to every business, organisation and club in the UK, whatever the size. There are very few exceptions.

Many business owners think, that to be compliant you just need to have a privacy policy. This is wrong, to be compliant you must look at your:

  • Collection of data – is it legal?
  • Data security
  • Data control
  • Your people’s knowledge
  • Storage of data - why/how long
  • Your suppliers’ compliance

Failure to be compliant can mean that you are open to being sued, fined or worse.


How does GDPR affect my business?

Whatever sector you’re in, and whether you’re consumer-facing or working B2B, you must be GDPR compliant, or risk massive disruption to your business.

What can happen if I ignore GDPR?

You can be sued, fined up to £18m, or worse

Many small businesses are now being affected by GDPR Claims. It is not just big fines that cause a problem.

  • Disruption to your business
  • Loss of income
  • Cost of fighting claims and the legal fees
  • Size of claims = £1,000 to £5,000 per customer
  • Fines up to £18m / 4% turnover

To ensure that GDPR claims are not going to negatively impact your business, you need to be compliant.

The Information Commissioner's Office

The ICO have the power to impose massive fines, regardless of the size of your business. They are actively checking which businesses are not compliant and fining them.

Directors can also be help personally liable for GDPR breaches.

What are the benefits of being compliant?

  • Ensures business security
  • Ensures customer security
  • Gains a competitive edge
  • Protects value of your business
  • Gives peace of mind
  • Happy staff / happy customers
  •  

Differentiate your business and stand out from your competition.

How do I become compliant?

To become compliant, you need to consider how you collect, store, manage, share and destroy data that you collect and process.

You must meet the ICO guidelines and all 99 GDPR rules.

These rules apply to both business and retail customers data.

Become compliant; reduce the risk

Any business has system and processes, many of them will be affected by GDPR.

If you imagine your business has lots of holes in it, through which people can potentially sue you over GDPR. Some of these holes are bigger than others.

You can pick the areas of your business that give you the most exposure and plug up those gaps first. This will give you some GDPR security fairly quickly and reduce the exposure to being sued.

There are still some holes there, but they smaller.

If you wish, you can then go on to look at all 24 areas of your business that are potentially affected by GDPR…

…and plug the holes one by one, until you are totally compliant.

You must also consider your website, and ensure that you are displaying a bespoke, layered privacy policy with a pro-active opt-in, wherever you collect data.

Areas of your business to consider

There are many areas of your business to consider in order to ensure you are GDPR compliant.

The modules within the Data Guardsman system show these in an easily digestible format.

Examples of modules to be found within the solution are:

  • Keep it safe
  • Customers
  • Suppliers
  • Website
  • Where do you get personal data from?
  • What do you do with your data?
  • Retention and destruction of data
  • Sales & Marketing
  • CCTV
  • Data Subject Access
  • Email & Internet
  • Employees

Policies, processes and procedures

There are resources to be found within the software to aid you as you work through to compliance. These include policy builders, training for staff, and templates for process-building within your organisation.


Data Guardsman - A simple, effective online solution to compliance

For many business owners the whole subject of GDPR can be quite bewildering. That is why Data Guardsman was created. Data Guardsman is an online platform, that requires no specialist legal expertise to use. Its modular approach uses straightforward questions and tasks that lead to full GDPR compliance.

Become GDPR compliant, and get total peace of mind for just £1,200*.

*You may be eligible for a 20% discount.

24 easy-to-use business modules

There are 24 modules, covering all aspects of your business that relate to how you collect, store and manage data. Each module is completed by answering yes or no to a series of questions. You will then be given information and some tasks.

Easy to use

  • All the questions are based on business
  • There is nothing technical to answer
  • It has been developed to be easy to understand
  •  

Work at your own pace

You can stop working on a module and save your work at any time, then go back to it at a later date.

Once all of the tasks are completed, you can submit the module towards getting full compliance.

34 policies to choose from

There are over 30 GDPR policies that you can use within your business. For your website, staff, IT suppliers etc.

This is a valuable resource that some companies pay £1,000s of pounds for, you get it included at no extra cost.

Bespoke policy builder

Data Guardsman has a built-in policy builder, that will enable you to build policies that are bespoke to your business.

It is very easy to use, and allows you to create policies for:

  • Apps
  • Events
  • Website
  • Employees privacy notice
  • Employees job description

Resources

There are a wide range of resources, from advice sheets to business forms, that will help you to understand and implement GDPR in your business.

£250,000 insurance-backed guarantee

The creators of Data Guardsman have arranged with Hiscox to be able to pay up to £250,000 against fines from the Information Commissioners Office for breach of the GDPR rules if you have applied the DataGuardsman system and they have been wrong.

They are so confident that it works that their insurers are content to take that risk.

Ensure your website is compliant

GDPR requires that you make it easy for people to understand and digest your privacy policy. A layered privacy policy is a solution that allows people to see an easily digestible amount of information, whilst also allowing them to see more detailed information as required. You must also have recorded proof that the person whose data you are collecting has read, and actively agreed to your privacy policy (e.g. by ticking a box).

Fail to do this and an individual who has filled out a form on your website has a potential compensation claim against you.

Data Guardsman includes a website privacy policy builder, that will create a bespoke policy for your business.

For an example of a layered privacy policy, see the form at the bottom of this page.

GDPR compliant accreditation

Once you have completed the modules within the Data Guardsman system, and implemented the recommendations within your organisation, you will be awarded the compliance accreditation.

This can be used on your website, and signals to prospective clients and employees that you take your responsibilities in relation to data seriously.


Free Resources

  • 32 Page Guide to GDPR – Find out more about GDPR and get an insight into what you have to do to become compliant.
  • Vulnerability Assessment Tool – A free tool to help you identify the highest risk areas within your business, that leave you open to being fined or sued.
  • Demo of Data Guardsman – An online demonstration of the software solution to show how it can benefit your business.
  • Participating Affiliates Discount – As a client of KLAS accountants, if you decide to purchase the GDPR solution, you are entitled to a £240 discount on the Data Guardsman software, so you pay just £960*.

*Please contact us for your exclusive discount code.

About GDPR Solutions

Our experts have been helping businesses manage data privacy and protection for over 20 years, and maintaining online data privacy and protection software for over 7 years.

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